> ## Documentation Index
> Fetch the complete documentation index at: https://help.feedz.club/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Your Trainees in Feedz

> Add trainees to your Feedz academies, organise them into groups and teams, and access their complete report history from one central place.

Your trainee roster is the foundation of everything you do in Feedz. Every report you generate, every piece of feedback you share, and every piece of development history you build is tied to an trainee profile. Keeping your roster accurate and well-organised means you can record, generate, and share feedback in seconds — every session, every time.

## Adding a Trainee

<Steps>
  <Step title="Open an Academy">
    From the Feedz home screen, tap **Academies** and select the academy where you want to add a new trainee.
  </Step>

  <Step title="Tap Create New">
    Tap the **Create New** button to open the new trainee form.
  </Step>

  <Step title="Enter the Trainee's details">
    Fill in the required fields:

    * **Academy** — pre-populated based on your earlier selection. Can be changed here if needed.
    * **Full Name** — used to personalise every report generated for this Trainee.
    * **Email** — required so you can share reports with the Trainee directly from the Feedz app.
  </Step>

  <Step title="Add optional contact details">
    Optionally add:

    * \*\*Date of Birth \*\*— for under 13s, tick to indicate you have consent from their guardian.
    * **Tags** — customisable labels you can use to tag each trainee.
    * **Guardian toggle** — enable for Trainees who have a guardian. Replaces Trainee contact details fields with guardian contact details. Reports can be emailed to guardian's email.
    * **Phone number** — for future notification features.

    You can also add a **parent or guardian's contact details** here if you intend to share reports with them.
  </Step>

  <Step title="Save the profile">
    Tap **Create Trainee** to save. The trainee now appears in your academy and is ready to have feedback recorded against them.
  </Step>
</Steps>

***

## Guardian Consent for Minors

<Warning>
  Before storing any information about a Trainee under the age of 13 — including their name, date of birth, and other details — you must have obtained explicit consent from their parent or guardian. Adding data without consent may violate data protection law and Feedz's acceptable use policy.
</Warning>

For **Trainees under the age of 13**, you must have appropriate consent in place before adding them to Feedz and generating reports. As the Coach, you are responsible for ensuring consent has been obtained through your club or organisation's standard safeguarding processes.

***

## Organising Your Roster

As your roster grows, tags help you stay organised — especially if you coach multiple teams or sports.

<CardGroup cols={2}>
  <Card title="Tags" icon="tag">
    Apply one or more tags to any Trainee — for example, "U14s", "First Team", or "Summer Programme". Tags are freeform and searchable, so you can filter your roster instantly.
  </Card>
</CardGroup>

To add a tag, open any Trainee profile, tap the **☰** button, select **Edit Trainee**, and update the **Tags** field. Tap **Save** to publish your changes

***

## Viewing a Trainee's Report History

Every report ever generated for a Trainee is stored in their profile — giving you a complete development timeline you can reference at any time.

<Steps>
  <Step title="Open the Trainee's profile">
    Tap the Trainee's name by navigating to your academy's page or from the Trainees tab  to open their profile.
  </Step>

  <Step title="Open the Reports History">
    Scroll down to the **Reports** section. Reports are listed in reverse chronological order, with the most recent at the top. Tap **See all** to view the complete list of reports.
  </Step>

  <Step title="Tap any report to view it">
    Tap a report to open the full text, see whether it has been approved, preview the PDF file, and share it if needed.
  </Step>
</Steps>

<Tip>
  Use report history before recording new feedback. Reviewing what you said last time helps you track progression, spot patterns, and make sure your feedback reflects genuine development over time — not just what happened in the most recent session.
</Tip>

***

## Editing a Trainee Profile

You can update any Trainee's details at any time — useful when you want to edit a Trainee's Academy or tags, if a Trainee moves age group, or you need to add contact details you didn't have when you first created their profile.

1. Find your Trainee in the Trainees tab, and tap on their name to open up their profile.
2. Tap tap the **☰** button in the top right corner, and select **Edit** **Trainee**.
3. Update any fields as needed.
4. Tap **Save** to apply the changes.

***

## Deleting a Trainee Profile

If a Trainee leaves your programme or you need to remove their data, you can delete their profile at any time.

1. Open the Trainee's profile.
2. Tap **☰** button in the top right corner, and select **Delete** **Trainee.**
3. Confirm the deletion when prompted.

<Note>
  Trainee data — including their profile and all associated reports — is stored securely and can be deleted at any time. Deletion is permanent and cannot be undone. If you only want to archive a Trainee without losing their history, consider adding an "Inactive" tag instead of deleting the profile.
</Note>

Feedz processes and stores trainee data in accordance with its [Privacy Policy](https://feedz.club/privacy). You can request full data deletion for any Trainee by contacting [help@feedz.club](mailto:help@feedz.club) if the in-app option is unavailable.